Free Photography Invoice Template
A free invoice template structure for photographers, covering deposits, VAT and a clear breakdown of what's been charged.
A clear photography invoice needs an invoice number, the client's details, a breakdown of what's charged (session fee, deposit already paid, any print or digital sales), VAT if applicable, and the total due.
A worked example
| Line | Amount |
|---|---|
| Wedding package — full day coverage | £1,800.00 |
| Deposit paid (30 May) | −£450.00 |
| Print order — 3× 12x18 canvas | £210.00 |
| Subtotal | £1,560.00 |
| VAT (20%) | £312.00 |
| Total due | £1,872.00 |
Sequential numbering isn't optional admin
A gap in invoice numbers is one of the first things flagged in a bookkeeping review — HMRC and accountants both expect a continuous sequence. Doing this by hand in a spreadsheet is where duplicate or skipped numbers usually creep in.
Every paid order in lemon.gallery generates this automatically, with a sequential invoice number and your configured VAT rate applied, downloadable as a PDF receipt.
Frequently asked questions
Is invoicing included on the free plan?
Yes — invoicing is part of the CRM, which is free regardless of plan.
Can I add a custom line item that isn't a session or a print?
Yes — a travel fee, a rush-delivery charge or any other one-off cost can be added as its own line before the invoice is sent.
Does the invoice show the deposit already paid?
Yes — a deposit taken at booking shows as its own line, subtracted before the total due, so the client sees exactly what's left to pay.
Can clients pay the invoice online?
Yes — invoices include a payment link through Stripe, so a client pays directly rather than you chasing a bank transfer.
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