Documentation

This is your home base. The numbers up top show your funnel — profile views, package clicks and bookings — for the last 28 days.

Revenue, sessions booked, unpaid invoices and total clients sit together so you always know where things stand.

Hover a tool in the menu on the left and press the pin beside it, or right-click it, to pin up to 6 tools you use most. They sit at the top of that menu and under “My tools” here, one click away every time you log in.

The menu on the left holds every section; open one to see its tools. The bell at its top lists what's waiting on you and your notifications, and the + button creates a new lead, booking, gallery, invoice, contract or transfer. A tool's own pages sit in the column beside it, and the bar across the top has search, light or dark, and your account. Downloads, with the apps and plugins, is under Account.

This hub gathers the people, diary, jobs and paperwork tools. Leads and clients are your contacts; the calendar and bookings are your diary; projects and services are your jobs.

Each tile opens a tool. New here? Start with Services (so clients can book), then your public booking page fills Leads and Bookings for you.

Revenue, order count, average order value and what's still owed — with your recent orders below.

Invoices, pricing and coupons, orders, edits to review and expenses each have a tile here and a row under Sales in the menu on the left, so everything that brings money in is one click away.

The extras that sit around your jobs: Teams and the Day sheet for your crew, Grove for shoot days, Automations for emails that send themselves, Social Publishing, your Website and big-file Transfers all live here.

Each tile opens a tool, and there's no set order. A crown means the tool needs a higher plan. Where a tool has a guide, the ? button walks you through it.

Business details, branding, watermark and your public page all live here — this is what clients see on invoices and galleries.

Choose a layout for the shape of your emails and a look for the colours and type, then decide what sits at the top: your logo, your business name, or nothing.

Set your colours and fonts, the content width, how round the buttons are, and a footer line for your address, socials or sign-off.

A new enquiry and a delivered gallery each offer more than one layout, from a quick triage view for enquiries to a photo grid for deliveries.

Paste your own HTML shell, with {{content}} where the message goes. You can save up to three.

The preview updates as you go and saves on its own. Check it flags contrast and logo problems, and Send me a test puts a real one in your inbox.

Link Google Calendar, Stripe, your own AI key, WordPress and more. Google + Stripe unlock booking sync and payments.

Run this studio's AI tasks on your own computer, on your own Claude. Create a worker key here, pair it with the lemon-worker app, and while it's online every AI draft costs zero credits.

Give your own Claude (Claude Code or Desktop) a scoped key so it can manage this studio directly — build funnels, draft campaigns, run outreach. Everything it makes lands as a draft for your review.

Your profile, team, billing and integrations live here. This is where you manage the business behind the scenes.

See your current plan and upgrade for more galleries, AI and team seats. Changing plan takes effect straight away.

Your plan includes a monthly AI allowance, and any use past it is billed here at cost plus 20%. Connect your own Claude or Anthropic API key under Account → Integrations and AI runs on that instead.

Every new enquiry — from your booking page, embedded forms, or added by hand — shows up here first.

Open a lead to see their message and details. The quicker you reply, the more you book — you can draft a reply with AI and tweak it.

Mark a lead as won to turn it into a project, or archive the ones that go cold. Won leads flow into your pipeline automatically.

A pipeline is a multi-step enquiry form. Add steps and questions (short or long text, email, phone, number, date, a dropdown, pick one or yes/no). A contact step for their name, email and phone is added at the end for you.

Switch on the booking prompt and, when someone finishes, they're asked to book your general booking page or a service you pick, under your own headline.

Add up to six follow-ups, each sent a set number of hours after they finish. Booking is checked again right before each one goes out, so nobody who has booked gets chased.

Each pipeline has its own public link and embed code for your site. Every submission can become a lead with a tag, and the stats show how many people reach each step.

This is your contact book — search anyone, see their history, lifetime value and every gallery, file and document tied to them.

Click a client to see their projects, bookings, signed contracts, questionnaire answers and files — all clickable.

Turn on the Client Hub to give them one private link with all their galleries, files, paperwork and a live “track your job” status. You control what they see.

Venues, florists, planners, caterers and second shooters in one directory. Link them to a job from its job story's Other providers step, and every job you've shared shows on their record.

Open a supplier, pick the photos you want them to have and send them, free to use with a credit and a link back. The ladder up top tracks each one from Prospect to Sent you work.

On Outreach, pick why you're writing: owed a set, sent a set with no credit, never worked together, or gone quiet. A draft is written for each matching supplier with their photo set attached, and you edit, skip or send each one. Sends count toward your monthly marketing emails.

Show the intake QR at a wedding fair, a venue or on a shoot. Suppliers scan it, fill in who they are and land in your list.

Tasks appear automatically: a job enters an editing stage, a lead goes quiet, a payment falls due. You never have to remember the routine follow-ups.

Tick a task to close it. Some reopen if the underlying thing changes (a lead replies, a stage moves). Add your own tasks by hand too.

Client emails and portal messages land here as one thread per client, tied to their lead and job, with texts and Instagram messages alongside where those are connected.

Your reply goes back the way their last message came in, and whatever they send back lands in the same thread. There's no mailbox to connect: replies find their way back to you through the Reply-To address.

Your month, synced both ways with Google Calendar. Connect it in Account → Integrations if you haven't.

The colours show how busy each day really is — shoots, editing workload spread before each deadline, plus your Google Calendar commitments. Striped days are overbooked.

Open the ⚙ settings to set your weekly hours, working days, work start/end and lunch. These power the auto-scheduler.

Hit “Auto-organise” and the app fills your free working time with colour-coded editing blocks on a separate “Organise” calendar — around your meetings and lunch. Nothing touches your real diary.

Connect Google Calendar on the Calendar page, choose how far back to look (six months to three years) and press Scan. Each past entry is marked as looking like a job, looking personal, or not sure.

Press It was a job, add a name or an email, the job type and what it went for, and it becomes a real client and project. Nothing is added until you confirm.

Not a job and Later take an entry out of the queue, and Undo brings it back. When several look personal, one button clears them all.

Remove on a confirmed job takes it out of your history. The project it made is archived, not deleted.

Confirmed and pending bookings live here. Clients book themselves through your public page and can reschedule via their own link.

Set your weekly availability so clients only see times you're actually free — it syncs against your Google Calendar.

Set up your services, the sessions inside them, and package deals — each gets its own booking page.

Give each session price options (e.g. Digital only / Prints included) with an optional description so clients know exactly what they're choosing.

Offer upsells like an extra hour or more edited photos — clients can add them at booking.

Perfect for Christmas minis or headshot days: set a date, a slot length and a price, and the app builds all the bookable slots on one page.

Share the link; clients grab a time and pay the deposit. Taken slots disappear so you never double-book.

On the Locations tab, add the studios, halls and regular venues you shoot in, each with an address and a colour so it's easy to spot.

On Assign jobs, every upcoming confirmed or pending booking is listed. Give each one a photographer from your team and a location, and filter by either to see who's where.

A teammate who has accepted their invite gets an email when you assign them a job, with a link to their Day sheet.

The strip shows the next 14 days. Bar height is how full each day already is: shoots in lemon, work you've committed to in purple. Pick a day to see it in full.

Add your base address, how you travel, how long kit prep, unloading and lunch take, the places you already know the journey to, and standing notes like a school run. Days can be planned once your base address is saved.

Press Organise my day and that day's bookings become a timeline with kit prep, travel, lunch and the run home. Organise them all does every unplanned day at once, and you can remove a plan any time.

A standing note that clashes with a booking is flagged on the day, never quietly moved. How you like to work, asked the first time you open it, can be changed any time.

Every job moves across stages here — drag a card between columns as it progresses.

Some stages tick themselves: a signed contract, a paid deposit or a delivered gallery advances the job without you lifting a finger.

A project's stage drives the “track your job” bar on the client's hub, so they always know if you're culling, editing, in revisions or done.

Start from a built-in contract or release, or one of your own saved templates.

Any {{variable}} you write becomes a simple fill-in box — change the fee or date without editing the wording. Save your own templates for next time.

Email a signing link, or capture a signature in person with a QR code. Signed contracts advance the project and appear on the client's hub.

Build intake forms to gather shoot details before the session — link them anywhere or drop them in a booking confirmation.

Every response is saved and shows on that client's profile, so all their answers are one click away.

Pick a trigger (booking made, contract signed, invoice paid…) and build a flow that runs whenever it fires.

Add Email, Wait, Condition and Event blocks. Drag the tree into shape — waits stack down a path, conditions split it, and an Event block pauses until something happens for that client.

Every flow starts OFF. Flip on the ones you want; the Activity tab shows everything that's been sent.

Invite associates or second shooters so they can help run the studio. Available from the Growth plan and up.

Team members work inside your studio; you stay the owner and control billing and account settings.

Open Crews on your Team page, name a crew and invite the people you actually shoot with by email. They join free with their own lemon.gallery login.

Pick one of your projects and choose a crew, and they can open its workspace straight away. Set it back to private whenever you like.

Each shared job has a room with tasks and chat, plus mood boards and pitch boards the crew can vote on. A board can go to a client as a view-only link, no account needed.

Once the project has a gallery, pin a comment to any spot on a photo, mark each one needs review, in progress or approved, and turn a pin into a task in one click.

On the Delegate tab of your Team page, add the photographers you trust and send each an invite to connect their calendar, so you can see when they're free. Switch Delegate on at the top of the page.

Double-booked? Enter the date, times, location and a brief, tick what they're agreeing to take on, then press See who's free to check your network against their own calendars. The client's identity stays private until the job is claimed.

Set what the client pays and what the shooter gets, and you see what you keep. Tick the box to invoice the client there and then.

Everyone you pick gets the job by email. The first to claim it gets the full brief, everyone else sees it's taken, and the client stays yours.

Create an event from a booking or on its own and start from a template. Add shots by block, set each one's priority and who's taking it, or paste a whole list at once.

Add yourself and every second shooter. Each gets a QR code to scan at the briefing: no accounts, no passwords, and the link stops working 24 hours after the event ends.

Press Go live and everyone taps shots off as they get them. Must-have shots in a closing block buzz the shooter they're assigned to, while quiet blocks like the ceremony and speeches never buzz.

End the event and the boards lock. You get an internal report for the edit desk and a client-safe report you can send the client.

Upload a gallery, style its cover and layout, then publish and share the link — or embed it on your own site.

Attach a price sheet to sell prints and digitals, set a download PIN or limit, and let clients favourite their picks.

In the gallery's settings, add a music track and an intro card. The client's slideshow then opens with their names over music — the reveal that sells prints and albums. (Video delivery is coming soon.)

Each gallery's Stats card shows views, downloads and email sign-ups — and you can route those sign-ups straight into a marketing list.

Portfolios are curated showcases pulled from any gallery. Heart an image in the gallery editor and it joins the portfolio you choose.

Each portfolio has its own public page you can share or feature on your site — your strongest work, without re-uploading.

Photos hit a public gallery within seconds of being shot. Guests scan a QR and download on the spot — open, email-gated or paywalled.

Set a batch window so each guest sees only the photos taken around their own scan, not the whole event — they scan again after a later set to add it.

Like WeTransfer, but branded and tracked — you see exactly when files are viewed and downloaded.

Link a delivery to a client's project and it shows up on their hub under that job automatically.

Anything you make for a client, like galleries, contracts and invoices, lands in their folder on its own. Drop in your own files, make folders, and search from the top.

Views pull files from wherever they live: recent, all contracts, all galleries, starred, what's shared with clients, large files, and anything nobody is paying for.

Share a folder, a gallery or one of your own files by link or email gate, with an optional PIN, comments, a download switch and an expiry date. Every link expires.

On Fees, switch on charging for storage and set a price per GB a month, a minimum and how many days clients get to decide. Mark a job done and send the client an offer: they can pay to keep the files, take them away, or let them go. Nothing is deleted on its own.

Anything you bin sits in Trash for 30 days, where you can restore it, and it counts against your storage until you empty the bin.

On Registry & defence, fingerprint your photos. New uploads are fingerprinted as they arrive, and every possible copy is checked against your fingerprints, so a match really is your image.

Someone sent you a link? Paste it into Check a page and every image on it is compared with your library. Add your clients' websites as authorised domains so their legitimate use never flags.

On the Matches tab, confirm a real copy to capture evidence of the page, then open a case.

From the case, draft a licence offer or a letter before action. Nothing sends until you press send, a 14-day deadline is tracked for you, and you keep everything you recover.

Tick the crawler defence and your public pages serve robots.txt and ai.txt rules that refuse AI training crawlers, while search engines stay welcome. Only crawlers that honour those rules are bound by them.

When a client buys an edit on one of their photos, it appears here. Turn the options on and price them in Sales → Price sheets, under Premium edits.

Switch on “Take a first pass at paid edit requests” in Account → Integrations, and the photo is edited on your own computer before you ever open it. You need a free Adobe account connected to your Claude — Creative Cloud is not required. Setup steps are in the docs.

Open a job to drag the before/after slider. Nothing reaches the client until you say so, however good it looks.

Approve and send, download the AI version to tidy up yourself, mark it as one you'll do by hand, or bin it. The to-do stays on your list until the client actually has their photo.

An operation cost of 67p per photo (41p on Studio) is added to your monthly bill, and only when an edit is actually produced — a job that fails costs you nothing.

Create a branded invoice with line items; the client pays online via Stripe. A “Pay now” button takes them straight to checkout.

Split an invoice into a deposit and balance, add automatic overdue reminders, or set it to recur.

Set a tax rate, and tick tax-inclusive if your prices already include VAT (your VAT number, from Settings, shows on the invoice). A paid invoice gets a Refund button — refund all or part, and the client is emailed automatically.

Define what prints and digital downloads cost. Attach a price sheet to any gallery to open its shop.

Gallery and product sales land here — what sold, for how much, and its fulfilment status.

Grab a receipt for any paid order, or hit Refund to send money back through Stripe — full or partial. A fully refunded order is marked refunded and the client is emailed.

The three tiles up top show this year's revenue, expenses and the profit between them, so you always know what you actually kept.

Add an expense with an amount, what it was for, a category and the date. Link it to a job to track that shoot's true margin, or tick rebillable to pass it to the client later.

Filter by category to see where the money goes. Everything here feeds the profit line on your Analytics too.

Every morning Ripen looks 14 days ahead for a moment worth a hello: a wedding anniversary, the newborn window after a maternity shoot, a first birthday, a headshot refresh at 18 months, or a yearly event coming round again.

Each one becomes a draft email, with photos from the client's own gallery when there is one. Edit it, send it, or skip it if anything about their situation gives you pause. Nothing goes out without you.

Past jobs come back round at 6, 12 and 24 months. Draft an email (adding a contact first if there isn't one), mark it complete, or ignore it until its next milestone.

Job types are read from your service names, like wedding, maternity, newborn, family, headshot and events. Turn off any trigger type or pause Ripen entirely, and mark a sent email as booked when it works.

Digital products is coming soon, so it isn't open in the app or billed on any plan. This is what it will do.

Presets, LUTs and guides: upload the file once, set a price and share the link.

When someone buys, they get a secure download link by email and you get paid, with sales and revenue tracked in one place.

Create a code for a fixed amount or a percentage off gallery purchases — handy for a launch offer or a returning client.

Clients enter the code at checkout in a gallery shop. Turn a code off any time.

Give partners a link that credits them when someone they send signs up or buys. Their referrals and commission are tracked here.

A funnel is a short, multi-step page that qualifies a visitor and captures their details. Answer a few questions and AI builds one for your exact offer.

The metrics show which step loses people. Let AI rewrite the weak step, or edit any step's copy yourself, then go live and share the link.

The line at the top says exactly what your ad spend has done — what you spent, what you won, and the cost per job — and always says plainly what it couldn't measure yet, rather than guessing.

Under Closing rate, every ad enquiry from a given window is tracked forward until it's won or goes cold — even months later — so the rate you see is honest, not a same-window average that a slow sales cycle would wreck.

Under Ad accounts, add your Google or Meta spend by hand, import a CSV export, and set a daily budget cap — nothing here spends a penny or changes a live campaign without your say-so.

Warm LinkedIn leads and the niche email prospector share one pipeline here. Everything follows the same path: a signal comes in, it gets scored, a message is drafted, you approve, it sends.

Everything waiting on you: drafts to approve, replies to answer, signals to draft from and sends that failed. Nothing sends on its own. Approve an email and it goes out from your own address; LinkedIn and Instagram messages drop into the outbox for your desktop sender routine.

Every lead across all sources, with its stage (new, qualified, contacted, replied, booked). Filter by stage or source, and click a lead for its full history.

Niches (who you go after and how the opener reads), locations (each carries its own event feeds, pulled automatically), your sending identity, daily caps per channel, working hours and the kill switch. The engine itself (scoring, caps, cadence, feeds) runs without AI; Claude only writes the drafts.

How many leads were found, drafted, sent, replied and booked, and the yield figures behind them.

Answer a few questions about your studio and it builds a 30-day keyword plan and publish-ready articles around your own photos.

Connect your site and approved articles publish for you. Runs on your own AI key or credits.

PR Desk finds genuine story angles in your real work and writes a ready-to-send pitch for each — grounded only in what you entered, nothing invented.

It won't invent a journalist's email; it tells you how to find the right person. Add the contact, then send from your own inbox at a strong time.

Under My pitches, write a brief for a project and PR Desk finds journalists who have recently covered that subject, each with the piece that shows why. It writes one email per person, and nothing sends until you press send.

When you deliver a job, the app drafts a review request and a note to the venue or planner. Each quarter it drafts rebooking and retainer pitches to past clients.

Everything lands as a draft here. Edit, then send from your own email — nothing goes out on its own.

The outreach agent, SEO growth, PR Desk, referrals, funnels, ad plans and photo/video edit all live here.

Your connected desktop Claude or your own Anthropic API key, if you set one up. Otherwise they use your plan's monthly AI allowance, with anything past it billed at cost plus 20%. Nothing sends without your review.

A map of everything your studio knows about itself: your clients, your jobs, what people actually pay, the work you're proud of, and the reasoning behind your choices. It gets a little bigger every time it runs.

The brain is derived from your own live data — your services, bookings, jobs and enquiries — and it refreshes on its own, with no setup and no machine of yours involved. The desktop app can add a richer map on top if you run it, and is optional. Either way your photos and videos never leave your machine; only written notes are stored.

Add the things it can't work out on its own: your lowest price, what you won't shoot, how you talk about your work. Every AI feature in lemon.gallery reads these, and none of them will write anything that contradicts you.

The map shows how everything connects, coloured by the groups it has worked out for itself. Press play to watch it branch out from the day it started. A ring around something means you said it yourself.

If your agent spots something that clashes with what you've said is true, it won't pick a side. It flags it here for you to settle, so nothing quietly rewrites what you believe about your own business.

Once it has a real month behind it, three tasks open up: business planning, routes for revenue, and optimisation. Your desktop Claude runs them off the whole brain, and the plan lands here.

Highlight any part of a plan and say whether it lands, with a note if you want. The next run rewrites it around your marks — what you mark down doesn't come back. Accept one and the run after turns it into concrete steps.

Send a cut for review and tell us its frame rate — 25, 23.976, whatever your timeline runs at. It plays straight from storage, so upload your export rather than your master.

Your client pauses, types, and the note is pinned to real timecode — not a rounded second. They can drag across a section to mark a range, or draw on the frame to point at what they mean.

Upload v2 and your client carries on where they were. Their earlier notes stay attached to the cut they were written against, so nothing loses its context.

One click hands every open note to the AI editor as a timecoded plan you can work through — the frame numbers come through exactly as your client left them.

When the client is happy they hit approve, and you know the cut is signed off.

A ready-made overview page shows revenue, enquiries, bookings, top galleries and where visitors come from. It's fully editable — nothing here is fixed.

Hit Edit, then click any widget to change what it shows: the chart type, the metric, the time window, colours and labels. Drag to rearrange, resize with the arrows, and add new widgets from the + tile.

Add tabs for the views you check at different times — a money page, a marketing page, a galleries page. Double-click a tab to rename it.

For overlaying any two numbers against each other over time, Insights is the companion tool — this page is the at-a-glance picture.

Lay up to three numbers from across the business over each other, like revenue against gallery views, over the date range you pick. The legend keeps each line's real values.

Below the chart, sales, galleries, audience, email, your WordPress forms and ads each get a strip of 28-day totals and trends.

Connect Google on Integrations, then pick your GA4 property and Search Console property here, and search and site numbers join the chart.

See everyone who has downloaded a photo from any gallery, and export the list as a CSV.

Each month shows how many jobs were already in the diary on the 1st and how many there were by the month's end. Switch between confirmed jobs, confirmed plus pencilled enquiries, or everything, and between jobs and £.

Give every month the same jobs target, or a different one per month. This month's card then says whether you're on track, from how full your diary usually is by this day.

See the next six months against the same months last year, how far ahead people book, what was won, lost or cancelled, where jobs come from and your busy seasons.

Months marked * are rebuilt from your jobs. From today the diary is recorded every hour, so later months also catch jobs that were moved or deleted.

Grab the Lightroom Classic plugin and the LemonPortal WordPress plugin here, each with its install steps, plus the Lemon Live uploader agent and your data exports. There's nothing else to install — AI work runs on your own machine straight from Integrations.